Bylaws

NAME AND HEAD OFFICE OF THE SOCIETY

Article 1 – Name of the society is “Turkish Chemistry Society”. The society has a seal and emblem as shown below. The background of the emblem is cobalt blue and the lines are drawn with gold gilt.

The Head Office of the society is at Istanbul. Its address is Halaskargazi Caddesi No:53 D.8 Uzay Apt. Harbiye / Istanbul.

Seal
Turkish Chemistry Society
Head Office Presidency
1919

OBJECTIVE OF THE SOCIETY

Article 2 – The objective of the society and the working subjects and working methods that will be carried out by the Society for fulfilling this objective are as follows:

  1. To carry out works for clarifying the public opinion and the colleagues about every subject related to chemistry science and its application, to be in close cooperation with institutions giving chemistry education,
  2. To be in all kinds of activities for introducing and protecting the right and authorities of profession and colleagues, specifying the requests and evaluating the works,
  3. To carry out conferences, seminars, congress and scientific notice meetings, to arrange professional tours in domestic and at abroad and to be in all kinds of professional publications for encouraging, supporting and spreading the professional developments in chemistry field in Turkey and for strengthening the cooperation, professional and social solidarity among the colleagues,
  4. To cooperate with other Turkish or foreign institutions that has been founded or will be founded for similar objectives,
  5. To provide all kinds of help in professional area to young people having chemistry education, to provide book and money aid as far as possible within the budget and to give complimentary scholarship, to provide place for internship and to help in finding a job to the ones in need of help.

FOUNDING OF THE SOCIETY

Article 3 – The society has been founded in 1919.

MEMBERSHIP, EXPULSION AND SEPARATING FROM MEMBERSHIP

Article 4 – The society has five kinds of memberships:

  1. True membership,
  2. Candidate membership, 
  3. Honor membership,
  4. Honorary membership,
  5. Company membership,

 

a) True membership:

The ones who have received a diploma from a Higher Chemistry Education Institution and the ones who are working as an Education Personnel in these Institutions may become a “True Member”. The application is been settled by being reviewed by the Head Office Board of Directors. The result is announced to the relevant party.

b) Candidate membership:

 The ones who are having education in a Higher Chemistry Education Institute may become a “Candidate Member”. The application is been settled by the Head Office Board of Directors. The result is announced to the relevant party.

c) Honor Membership:

 The ones who strive for the fulfillment of the objectives of Turkish Chemistry Society and having contribution to the development of Chemistry Science and Turkish Chemistry Industry become an “Honor Member” with the decision of the Head Office Board of Directors.

d) Honorary Membership:

The ones who have been helped for the fulfillment of the objectives of Turkish Chemistry Society and having a close interest to Chemistry Society become an “Honorary Member” with the decision of the Head Office Board of Directors.

e) Company Membership:

 The institutions involved in chemistry industry and having spiritual and material assistance to the Society become a “Company Member” with the decision of the Head Office Board of Directors.

f) To Be A Member To The Society

 The ones who comply with the conditions in article [4-a] may be accepted to the membership with the decision of the Society Head Office Board of Directors, provided that they are recommended by two true members. The application been made for membership are settled latest within 30 days.

g) Separating From Membership:

A member may separate from the Society by applying the Board of Directors in writing and paying all his debts to the Society until that time. The separating becomes definite with the notification of the decision of Head Office Board of Directors in writing to the relevant party.

h) Expulsion From Membership:

The relation of the ones with the Society, who are not paying their membership fees for two consecutive years, although they have been warned, may be ended with the decision of Board of Directors.
The relation of the ones with the Society, whom final expulsion decision is given by Board of Discipline, may be ended with the decision of General Assembly.

SOCIETY ORGANS AND BRANCHES

Article 5 – Turkish Chemistry Society is constituted from a Head Office and the branches that will be established according to the provisions of the charter.

The organs of the Turkish Chemistry Society Head Office Organization are as follows:

  1. General Assembly,
  2. Head Office Board of Directors,
  3. Board of Auditors,
  4. Board of Discipline.

 

The society may establish other organs. However, the duty, authority and responsibilities of the General Assembly and the Board of Auditors should not be transferred to these organs.

FORMATION OF SOCIETY GENERAL ASSEMBLY
MEETING PERIOD

Article 6 – General Assembly is consisted of the true and other members of the Society. Only true members have right to vote, elect or been elected. Each true member has one voting right in the General Assembly.

GENERAL ASSEMBLY MEETINGS

  1. General Assembly meets in May of every year at the city where the Society Head Office is. Elections are made once in a two year period.
  2. General Assembly is invited to the meeting by the Board of Directors.
  3. The Board of Directors invites the General Assembly to extraordinary meeting in situations been considered as required by the Board of Directors or the Board of Auditors or upon the written request of one-fifth of Society members. If this is not performed, then Local Commission of the Peace commissions a committee of three persons among the members of the Society for inviting the General Assembly to meeting upon the application of the Board of Auditors or one of the members requesting meeting. Extraordinary General Assembly Meetings are held in the city where the Head Office of the Society is.

INVITATION METHOD

Article 7 – The Board of Directors arranges a list of the members having right to participate in the General Assembly according to the charter of the Society. The members that will participate to the General Assembly are invited to the meeting by announcing its day, time, place and agenda in a local newspaper at least fifteen days before. If the meeting cannot be held due to not having the majority in this invitation, then the date of the second meeting is specified. The time between the first meeting day and the second meeting day shall not be less than one week.

The day, time, place and the agenda of the meeting is informed in writing to the highest Civilian Authority of the location at least fifteen days before the meeting and the list showing the members that will participate to the meeting is attached to this writing.

If the meeting is withheld due to any other reason, then this situation is announced to the members by placing a second advertisement on the newspaper that the meeting announcement has been placed by specifying the withholding reasons. The second meeting has to be made latest by within two months after the withholding date.

The members are invited to the second meeting in accordance with the essentials specified in the first paragraph and the meeting is announced to the highest Civilian Authority of the location in accordance with the essentials of the second paragraph. General Assembly meeting cannot be withheld more than one time.

DUTIES, AUTHORITIES, VOTING AND
DECIDING METHODS AND WAYS OF
THE GENERAL ASSEMBLY

Meeting Quorum:

Article 8 – The General Assembly is held with the participation of one more than the half of the true members having the right to participate in the General Assembly in accordance with the Society charter.

If the quorum is not established in the first meeting, then majority is not sought in the second meeting. However, the amount of the members participating to this second meeting shall not be less than two times the total of member amount of Society Boards of Directors and Discipline.

Holding Method of Meeting:

Article 9 – The Society General Assembly meetings are held in the day, time and place been specified in the announcement and informed to the highest Civilian Authority of the location.

The members that will participate to the General Assembly enter the meeting place by signing their names in the list prepared by the Board of Directors.

If the quorum specified in the 8th article is provided, then the situation is determined with a minutes and the meeting is opened by the Chairman of the Board of Directors or a member of Board of Directors that will be commissioned by the Chairman.

The government commissioner to not participate to the meeting does not require postponing of the meeting.

After the opening, a chairman, a chairman deputy and 2 secretaries are selected for managing the meeting.

The management of the meeting belongs to the Chairman of General Assembly. Secretaries arrange the meeting minutes and sign together with the chairman.

The Topics to Be Discussed In Meeting:

Article 10 – Only the matters in the agenda are discussed in General Assembly Meeting. However, it is obligatory to take any subject into agenda requested to be discussed at least tenth of the members present at the meeting.

 

Duties and Authorities of General Assembly:

Article 11 – The following matters are discussed and decided by the General Assembly:

    1. Electing Society Organs,
    2. Amending Society Charter,
    3. Discussing Boards of Directors and Auditors reports, absolving Board of Directors,
    4. Accepting the budget been prepared by the Board of Directors exactly or changing by being discussed,
    5. Giving authorization to Board of Directors for purchasing immovable required for society and selling existing immovable,
    6. Participating to or separating from the federation of the society,
    7. The Society to be in international activities, participating to or separating from societies and institutions abroad as member,
    8. Dissolving the Society,
    9. Carrying out the other duties specified in the laws and the Society Charter for the General Assembly to perform.

FORMATION AND JOB DIVISION OF BOARD OF DIRECTORS

Article 12 – Head Office Board of Directors is elected as 9 true and 5 reserve members with secret voting by the General Assembly. The Chairman that his duty has been ended works as a natural member of the Board of Directors for 2 years.

The members been elected for the Board of Directors elects one chairman, one chairman deputy, one general secretary, one accountant and one treasurer with secret voting in the first meeting they hold in the chairmanship of the eldest member.

  1. Chairman: He is the authorized representative of the Head Office Board of Directors as well as the Chemistry Society.

  2. Vice Chairman: He is the member that takes on all authority and responsibilities of the chairman when he is not present.

  3. General Secretary: He arranges administrative affairs, fixtures and correspondences and signs together with the chairman or with chairman deputy or the authorized members when the chairman is not present. He takes on all authority and responsibilities of the chairman and vice chairman when they are not present.

  4. Accountant: He is responsible to arrange books of the incomes and expenditures of the Society and the documents required for these in accordance with the laws and to keep vouchers and similar. Her pays the society expenses up to the amount been determined in the budget regulations without waiting for decision of the Head Office Board of Directors and gets approval by informing it at the first meeting to the Head Office Board of Directors. For expenses amounting more than this, it is required to get the decision of the Head Office Board of Directors before payment. The money can be withdrawn from the bank with the joint signature of accountant and chairman or chairman deputy or a member been designated by Board of Directors.

  5. Treasurer: He is responsible for payment and collection works of the society. He is liable of collecting money or making payment on behalf of the society based on the collection and payment receipts to be prepared by the accountancy and to give a voucher for the money he receives.

  6. Head Office Board of Directors may elect consultants and establish supplementary commissions in amount and type they consider required. The establishment and working manners are arranged and audited by the Head Office Board of Directors.

  7. These commissions do not have any representation authority. These are responsible to the Head Office Board of Directors. The duties of these commissions are ended with the decision of Head Office Board of Directors.

  8. Head Office Board of Directors meets at least once in a month with majority.

DUTIES OF HEAD OFFICE
BOARD OF DIRECTORS

Article 13 – Head Office Board of Directors carries out the following matters.

  1. Representing the society or authorizing one or more members regarding this matter,
  2. Deciding on opening society branches and authorizing branch founders.
  3. Carrying out the calculations related to society’s income and expenditure accounts and preparing and submitting the budget of the next period to General Assembly,
  4. In case of accepting the ones who are not Turkish citizens to the society membership, informing these to the highest Civilian Authority of the location within ten days,
  5. Carrying out the works and using the authorities given to them by the society charter and legislation.

 

 
COMPLEMENTING THE HEAD OFFICE BOARD OF DIRECTORS
WITH RESERVE MEMBERS

Article 14 – The reserve members are invited according to the voting order instead of the leaving members of Head Office Board of Directors. If the member amount of the Board of Directors decreases to less than half of the all members amount after bringing in the reserve members for the vacancies, the General Assembly is invited to meeting within a month by the existing members of Board of Directors or by the Board of Auditors. In case of not making the invitation, then Local Commission of the Peace commissions three persons among the members of the society for inviting the General Assembly to meeting upon the application of one of the society members.

FORMATION AND DUTIES OF
BOARD OF AUDITORS

Article 15

  1. Board of Auditors is elected by the General Assembly with three true and three reserve members. This board carries out its auditing duty according to the essentials and methods specified in this charter and with intervals not more than 6 months and submits the auditing results as a report to the Board of Directors and to General Assembly when it gathers.
  2. If the member amount of the Board of Auditors decreases to less than half of the all members amount after bringing in the reserve members for the vacancies, the General Assembly is invited to meeting within a month. The provision of article is also valid for this situation.

BOARD OF DISCIPLINE AND
THEIR DUTY AUTHORITIES

Article 16 – Board of Discipline is constituted of three true and three reserve members elected by the General Assembly. Meeting upon the invitation of the Board of Directors, the Board of Discipline elects a chairman among its members. The Board of Discipline has to conclude the works given to them by the Head Office Board of Directors within three months. Board of Discipline may give decisions about the members on attracting attention, warning, and expulsion from the society temporarily or definitely. The decisions other then expulsion are final.

Definite expulsion penalty is been applied as temporary expulsion until the first General Assembly meeting. Definite expulsion is subject to the approval of the General Assembly.

REPORTING THE ADMINISTRATION
ABOUT THE ONES ELECTED TO ORGANS

Article 17 – The Board of Directors Chairman informs the highest civilian authority of society head office’s location in writing about the name and surname, father name, place and date of birth, profession and residence addresses of the true and reserve members been elected for the Boards of Directors and Auditors and other organs of the society within seven days after the election that has been carried out by the General Assembly.

ESTABLISHMENT OF BRANCHES

Article 18

a) Head Office Board of Directors may open branches in places they consider required. For this, at least three persons been authorized by the Head Office Board of Directors apply to the highest Civilian Authority of the place where the branch will be opened. In this writing, the name and surname, father name, place and date of birth, profession and skills, residence addresses and nationalities of the founders are informed with the branch head office address. And authorization certificates are attached to the writing with two samples from society charter. It is mandatory for the branch founders to reside at the place where the branch will be founded for at least six months.

A separate branch cannot be established in Istanbul where the Society Head Office is.

The provisions that branches will be subjected to:

b) Branches are not autonomous and they are organizations that are within the structure of the society and connected to head office. They have no legal personality. They can represent the Society on behalf of the Head Office Board of Directors in matters and times been specified by the Head Office Board of Directors.

c) Branches have their own budgets. Branches have to send 25% of their incomes to Head Office Board of Directors.

ORGANS OF BRANCHES

Article 19 – Organs of branches are composed of:

  1. General Assembly,
  2. Board of Directors,
  3. Board of Auditors or an Auditor.

BRANCH GENERAL ASSEMBLY MEETING
AND ITS DUTY

Article 20 – Branch General Assembly meets in accordance with the Society General Assembly essentials. However, the announcement related to branch General Assembly meeting can be made by utilizing local opportunities and tools instead of newspaper. The members residing within the geographical borders been determined by the Head Office Board of Directors of the branch constitute the General Assembly of the branch. Branch General Assembly has to complete their ordinary meetings at least 30 days before the Head Office General Assembly meeting.

DUTIES AND AUTHORITIES OF
BRANCH GENERAL ASSEMBLY

Article 21 - The following matters are discussed and decided by the General Assembly:

  1. Electing branch organs,
  2. Discussing Branch Boards of Directors and Auditors reports, absolving of Boards of Directors and Auditors,
  3. Accepting the budget been prepared by the Branch Board of Directors by being discussed,
  4. Electing the representatives that will participate to the General Assembly at an amount not exceeding 5% of the members amount registered to branch,
  5. Determining the suggestions and wishes to be submitted to the Head Office General Assembly.

FORMATION OF BRANCH BOARD OF DIRECTORS,
JOB DIVISION AND THEIR DUTIES

Article 22

  1. Branch Board of Directors is elected by Branch General Assembly with five true and five reserve members. The true members elect a chairman, a secretary, an accountant and a treasurer at the first meeting they held. Their working form, duties and authorities are same with the Head Office Board of Directors provided that these will be within the authority limits of the branch. They are liable to send a copy of Branch Board of Directors and General Assembly minutes and the minutes of Branch Board of Directors meetings at least within one week to the Head Office Board of Directors. Branch Board of Directors keeps a file about each Branch member. The documents in this file is a sample of the document of the members in Head Office Board of Directors and the correspondences been made with or about the member. One copy of these correspondences is delivered to the Head Office.
  2. The Head Office Board of Directors may dismiss Branch Board of Directors as a result of the decision taken by the majority when required and may confiscate all fixtures, movable, immovable goods and incomes appropriated to the branch. In this case, Branch General Assembly is invited by the Head Office Board of Directors for an extraordinary meeting latest within one month. The situation and grounds are explained. A reelection of Branch Board of Directors is carried out.
  3. Branches may only be closed with the decision of Head Office Board of Directors by majority. In this case, it is the responsibility of the last Board of Directors of the closed branch to deliver all movable, immovable goods and monies appropriated to the branch but the property of the society latest within one week to the Head Office Board of Directors. Branches cannot have movable, immovable goods on their behalf. All of their assets have been appropriated to them by the Society.

SOCIETY AGENCY

Article 23 – The society may have agencies. Agencies are liable to carry out the work given to them by Head Office Board of Directors exactly and only responsible to Head Office Board of Directors. Head Office Board of Directors is authorized to assign any member at any time they request as an agency to a region or a city where there is no branch or a place that they will limit. If considered required, Head Office Board of Directors is free to dismiss the agency, appoint another one or abolish the agency. The highest Civilian Authority of the place, where the agency is, is informed about all these transaction within 15 days by the Head Office Board of Directors.

THE ANNUAL MEMBERSHIP FEE
TO BE PAID BY THE MEMBERS

Article 24 – By being valid as of 1984, the monthly membership fee is at least (100.-TL). This amount may be changed with the decision of General Assembly.

AMENDING THE CHARTER

Article 25 – Society Charter can only be amended with two-third majority of the General Assemblies.

DISSOLUTION OF SOCIETY

Article 26

a) Dissolution with General Assembly Decision:

Society General Assembly may at any time decide on the dissolution of the society. For the General Assembly to decide on the dissolution of the society, it is obligatory for at least two-third of the true members having the right to participate to the General Assembly in accordance with the charter to be present at the meeting. If this majority is not provided in the first meeting, then the members are invited to the second meeting according to article 7. The dissolution matter should be discussed whatever the participation amount of the members to the second meeting is. It is obligatory to give the decision related to dissolution with two-third majority of the members present at the meeting.

The decision on dissolution of the society is informed to the highest Civilian Authority of the location in writing. After opening a lawsuit for closing the society, the decision of Society’s General Assembly on dissolution shall not constitute any drawback for the legal results that will arise if the opened lawsuit is decided to be continued and giving a closing decision.

b) Dissolution with Court Decree

  1. If the illegality or the defects in establishment notice and its annexes are not removed within 30 days despite the written request been made by the authorities in accordance with article 10 of the law,
  2. If the Extraordinary General Assembly Meeting is not held within the period specified in the charter or if the organs that has to be legally constituted have not been established and if this obligation is not fulfilled within three months despite the written warning of the highest Civilian Authority of the location,

 

The Society is dissolved with the decree for Civil Court of First Instance upon the written denunciation of the highest Civilian Authority of the place where the Head Office of Society is and with the lawsuit been opened by Offıce of Director of Public Prosecutions. Public Prosecutor presents in the hearing.

c) Considered Spontaneously Dissolved

In cases that the society loose its establishment objectives and conditions or is in insolvency or it is not possible for the Board of Directors to be established in accordance with the charter or the two consecutive Ordinary General Assembly Meetings are not held due to not having quorum specified in article 8, the society is considered to be spontaneously dissolved. The determination of spontaneously dissolved condition is with the decision of the highest Civilian Authority of the location where the Society Head Office is.

d) Closing the Society with Court Decree

In cases been envisioned in Law of Societies and other laws, the Society can be only closed permanently with court decree. The court may prohibit all activities of the Society upon request or spontaneously in any stage of the lawsuit.

Liquidation

Article 27 – In case of dissolution of the Society with the General Assembly Decision, the General Assembly deciding on the dissolution determines where the goods, money and documents can be given. In case of dissolution or closing of the society with court decree, all assets are passed to treasury.

Article 28 – Income sources of society

They are consisted of;

  1. Membership fees,
  2. The incomes provided from the publications been published by the society and activities been organized by the society such as lottery, ball, entertainment, concert, sport contests and conference,
  3. The incomes obtained from the assets of the society,
  4. Donations and aids,
  5. Donations and investments that will be collected according to the provisions of the laws about getting aid.

BOOKS AND RECORDS

Article 29 – The society keeps the following written books:

1. Member Registration Book:

The identity, entry date to the society, monthly and yearly membership fees of the ones joining the society is written in this book.

2. Casebook:

 The decisions of Board of Directors are written in this book with their date and number order and the decisions are signed by chairman and members.

3. Incoming and Outgoing Document Book:

Incoming and outgoing documents are recorded to this book with their date and number order. The originals of the incoming documents and the copies of the outgoing documents are kept in their files.

4. Income and Expenditure Book:

 All monies received on behalf of the society, the places of receipt and places of expenditure are displayed in this book in a clear and orderly manner.

5. Budget Account and Balance Sheet Book:

(Final Account)

Budget, final account and balance sheets are recorded in this book.

6. Fixtures Book

Fixtures of the society are recorded in this book. It is obligatory to have notary approval for the books that have been mentioned in this article.

METHOD IN INCOMES AND EXPENDITURES

Article 30 – Society incomes are collected with receipt document and expenditures are made with expenditure document.

Temporary Article: This charter has been prepared in accordance with the Law of Societies dated 4/10/1983 and numbered 2098 that has been published in the Official Newspaper dated 7 September 1983 and numbered 18184 and has been accepted by being discussed in the meeting of Turkish Chemistry Society Board of Directors dated 18/1/1984.